Designing the Process of Organizing and Informing Documents with Document Management System in Iran National Archives

Subject Areas :

Reza Shahrabi Farahani ¹ , fahimeh babalhavaeji ² , Nadjla Hariri ³ , Fatemeh Nooshin Fard ⁴

1 - PhD Student of Information Science and Knowledge, Islamic Azad University, Science and Research Branch, Tehran, Iran.
2 - Associate Professor, Department of Communication Science and Knowledge, Islamic Azad University, Science and Research Branch.Tehran, Iran.
3 - Professor of Department of Communication Science and Knowledge, Islamic Azad University, Science and Research Branch.Tehran, Iran.
4 - Associate Professor, Department of Communication Science and Knowledge, Islamic Azad University, Science and Research Branch.Tehran, Iran.

Received: 2021-09-13 Accepted : 2021-10-06 Published : 2021-08-23

Keywords: Document Description, Document Information, Organizational Processes, Document Management System,

Abstract :

The aim of present study is to identify the current process of Iran National Archives in the field of organizing and informing documents, and recognizing the current situation and its challenges in terms of designing ideal processes in this field according to existing requirements and rules.Mixed method (qualitative and quantitative) was applied for this research. The qualitative part uses content analysis strategy, and in quantitative part survey strategy is used. In the qualitative phase, the current situation is identified and the design of the ideal processes are prepared through interview tools with archival national elites and in quantitative phase, the questionnaire is applied to inquire the experts whether the ideal designed processes cover the current situation in this field or not.According to the response of experts, it was found that the ideal situation designed in the field of organizing, digitizing and informing documents for launching a comprehensive document management system, designed according to the same processes, covers the current situation and is not significantly different. Therefore, while confirming the designed ideal processes, the implementation of an integrated document management system in this organization is very necessary.